News

MARCH 26th, 2020

Costume-Con 38 – Refund Procedure

Many of you have generously stated both in private communications and on social media that we could keep the money while others would prefer a refund. Rather than accumulate all this data in haphazard fashion, we ask that all members to go and fill out this form https://bit.ly/2QMPMEp
before May 11th, 2020. Everyone filling this form out will allow us to manage refund in an efficient manner.

If the form linked in the previous paragraph has not been filled up by the deadline, the request for a refund will not be valid anymore and no other form of refund request will be accepted.

FAQ

I was a dealer, do I need to fill out the form?

No.

But dealers will be refunded, right?

Yes.

If I ask that you keep the money, what will happen to it?

First we will refund the people who have asked for a refund. Second we will see how much is left. We still have some bills to pay that generous people have offered to cover for us, but if we can, we’d like to not leave them on the hook for those bills. If any money is left after that, we will see how much it is before deciding, but it is likely that the leftover money will be used to help future events. No matter what happens, we will keep you up to date on what happens with it.

If I ask for a refund, how much will I get?

At the moment, the average amount is about $15 per member. This may increase as we negotiate with our suppliers. Please understand that this will take time as the Quebec government has ordered a shut-down of all non-essential businesses due to Covid-19 and pretty much all our suppliers fall in this category. We will keep you informed as things develop. Again, we ask for your patience.

When will I get my refund?

As soon as we finalize negotiations with our suppliers, figure out what the amount to refund to everyone is and close our books. Due to the Covid-19 crisis, we cannot give you an expected date at the moment.

Someone else transferred their membership to me. Who will get the refund?

The refund will go to the person who currently holds the membership.

We bought our memberships as part of the 4 for 3 promotion. How will this work?

Each member will be treated separately.

Once again, Costume-Con 38 would like to thank you for your patience in this particular situation.

Best regards,

The CC38 Committee

MARCH 21st, 2020

To all Costume-Con 38 members,

First we would like to thank you all for your patience. Second we would like to update you on the status of the convention.

As stated on our registration page and FAQ, membership fees are not refundable. However, due to the unprecedented nature of the current events, we are working hard on finding a solution to benefit everyone as much as possible.

Many of you undoubtedly would like your money back. However, the fact is that most of the expenses in running a convention happen before the event. This is why conventions encourage early registration: so that organizers can have cash on hand to cover said expenses at the moment they occur. Currently, our cash balance is as follows:

FAQ:

Are these the final numbers?

No. We are still waiting for confirmation/refunds from some of our suppliers that may significantly change these numbers. Again we ask for your patience in the matter. Also, some generous individuals have donated funds to help the convention — we cannot thank them enough for their support in these difficult times.

What do all these numbers mean?

It boils down to this: a large proportion of the money has been spent and cannot be recouped. Thus, the convention does not have enough funds to give a full refund to everyone. While we would love to to that, we simply do not have the money. Neither can, nor should the organizers, all volunteers who also paid for their memberships, make up the shortfall.

Why did you start in the red?

Because the above only reflects actual income and expenses. Due to the government announcement that triggered the cancellation of the convention, the convention also lost expected income.

I think you spend too much money on something, why should I not get a full refund?

We are not here to discuss this. Once we can stop social distancing we will gladly go over things in detail with you over a beer.

Didn’t you get any insurance?

Yes we did, but the insurance companies would not cover a cancellation due to coronavirus.

What do you intend to do?

Our intention is to refund everyone what we can in the following order:

1) Dealers

2) Memberships

Why in that order?

Because dealers earn their living going to conventions, they would not only lose the money they paid us, but also all income they would have received at the convention. Not to mention all the other events they will not be able to attend in the next few months. They will essentially be unemployed for the next few months. We feel we need to support these important members of our community as much as we can during these hard times.

I signed up for a workshop/tour. Will I get a refund?

The situation will depend on the workshop or tour you signed up for. We will get in touch with you to let you know what is happening as soon as we can.

How much can I expect?

At the moment, the refund, after having refunded dealers and averaged out over all members is about $15, we hope this number will go up as we negociate with our suppliers.

When will you do the refunds?

At the moment, we don’t know.

First we have to wait to hear back from some suppliers to get the final numbers as this may significantly change the funds available.

Second, three individuals have put themselves in front of others an threatened/started legal recourse against the convention to get a full refund. We don’t know how this will pan out, but we do know we need to keep what funds we have to cover any legal fees the convention may incur due to those individual’s actions. We again appeal to them to drop these procedures so that everyone can get a partial refund. Costume-Con is a community and in hard times, members of a community should come together, not act in a selfish manner.

What is the next step?

As soon as we have resolved the above mentioned issue, we will contact you to inform you of what is happening.

MARCH 15TH, 2020

Bonjour ! / Hi !

FAQ about the cancellation

Costume-Con 38 is cancelled, what does that mean?

First, you must know that Costume-Con is organized over a period of three years. This time is needed, among other things, to make the event known in the region where it will be held. The current pandemic in progress, the uncertainty of getting facilities rebooked, the expenses already incurred and a desire to not impede future Costume-Cons are all factors that mean Costume-Con 38 WILL NOT BE RESCHEDULED

Will I get a refund?

As mentioned on the registration page (see below) and the FAQ, memberships are non-refundable. The situation is the same for dealer spaces as written in the dealer kit. However due to present circumstances, Costume-Con 38 is working at finding a solution. Please note that this does not in any way guarantee a refund.

When will we know more?

At the moment, our hotel and other suppliers are busy managing the crisis caused by the COVID-19 pandemic. It is clear that we must wait on answers to the questions we have asked them before making any financial decision. In these trying times, we appreciate your patience until the situation is resolved.

Best regards,

The Costume-Con 38 Committee

MARCH 12TH, 2020

Bonjour ! / Hi !

It is with great sadness that we are constraint to follow the Prime Minister directives to cancel any event bigger than 250 persons. It is a case of force majeure. We will keep you updated on the situation.

C’est avec grande tristesse que nous sommes contraints de suivre les directives du Premier Ministre qui sont d’annuler tout événement de plus de 250 personnes. Il s’agit d’un cas de force majeure. Nous vous tiendrons au courant de la situation.

MARCH 8TH, 2020

ABOUT COVID-19

1) Health Canada only has seven country with active travel health notices. None of our members come from these countries.

2) The public health risk associated with COVID-19 for Canada is low.

3) Most of the things that can be done to help prevent the spread of this (and other diseases) must be done on a personal level. These include:
– Washing your hands regularly for at least 20 seconds with soap and water
– Coughing/sneezing in a tissue or the bend of your elbow and not in your hand

4) Event organizers in Canada have not been mandated to cancel events, but have been asked to implement risk mitigation strategies where possible. These include:
– Providing access to handwashing stations (there are 4 bathrooms on the convention floor, each with multiple sinks)
– Preventing excessive crowding (considering the space required for some costumes, we have provided for more than the average amount of space for all convention members
– Staggering arrivals and departures. Our registration desk will be open a day early on Thursday at 13:00 in order to reduce crowding when people get their badges
– Encouraging personal protective practices (we will have signs reminding people to wash their hands properly in all bathrooms)

Health Canada provides guidelines to help prevent the spread of Covid-19 and regularly updates its information: https://www.canada.ca/en/public-health/services/diseases/2019-novel-coronavirus-infection/prevention-risks.html#re

Dealers

Here is our dealers’ list :

  • Aiika Creation

  • Arda Wigs Canada

  • Bullits.ca

  • Centre Taiyo

  • Farthingales

  • Green Cottage Gallery

  • La Rose et le Dragon

  • Le Bazar de Kali

  • Le Dragon Argenté

  • Mrs Milligan’s Milinery & Haberdashery

  • Ponto

  • Sutoru

  • Thésaurus Tea

  • TrimCité

  • Unusual Frequency

 Same list can be found on our website: http://costumecon38.org/en/about/apd/

MARCH 7TH, 2020

Three new panels by Arda wigs Canada. New schedule here: http://costumecon38.org/en/programming/schedule/

New Masquerade only rate. More info here: http://costumecon38.org/en/registration/

Info about immediate surroundings available here: http://costumecon38.org/en/programming/tour-and-attractions/

MARCH 4TH, 2020

Preregistration is now closed. Registration will be available at the door.

Updates on the following sections:

http://costumecon38.org/en/programming/schedule/

http://costumecon38.org/en/code-of-conduct/

FEBRUARY 2ND, 2020

Updates on the following sections:

http://costumecon38.org/en/programming/competitions-and-events/
http://costumecon38.org/en/programming/social-activities/
http://costumecon38.org/en/programming/exhibits/
http://costumecon38.org/en/registration/
http://costumecon38.org/en/location/hotel/

JANUARY 26TH, 2020

Updates on the following sections:

http://costumecon38.org/en/programming/competitions-and-events/
http://costumecon38.org/en/programming/tour-and-attractions/
http://costumecon38.org/en/programming/exhibits/
http://costumecon38.org/en/programming/social-activities/

DECEMBER 8TH, 2019

GUESTS ANNOUNCEMENTS
Follow the following link for our two guests announcement: http://costumecon38.org/en/programming/guests/

PREREGISTRATION RATES FOR 2020
Attention! Attention! You have until December 31st, 2019 to buy your membership at the current rate. If you are ever looking for an holiday gift, well, here is your chance.

New prices will be the following on January 1st, 2020 :

4@3 $360 (Currently $345)
Student $100 (Still the same)
Attending Membership $120 (Currently $115)
Supporting Membership $30 (Still the same)
Youth (14-17 at the time of the convention) $60 (Currently $55)
Child (6-13 at the convention) $10 (Will remain the same)
Upgrade from Supporting to Youth $30 (Currently $25)
Upgrade from Supporting to Attending $90 (Currently $85)

PLEASE NOTE THERE WILL BE NO MORE DISCOUNT OFFERS IN CONVENTION OR AT EVENT IN 2020.

You may register at http://costumecon38.org/en/registration/

OCTOBER 24TH, 2019

Folio is out! Check your email for the download link! If you haven’t received it, please send an email at fffcc38contest@gmail.com

Next convention tabling

Québec Comiccon – October 12th and 13th, 2019 – https://www.comicconquebec.com/en/
GeekValley – November 2nd and 3rd, 2019 http://www.geekvalley.mozello.com/

Panels and workshops submissions

Costume-Con 38 is now accepting panels and workshops submissions.

To do so, please fill up the form at https://forms.gle/Ao7BNEtkcwh7P6Ry5

SEPTEMBER 1ST, 2019

WIN ONE FREE ROOM NIGHT AT CC38

This October 31st, 2019 we will draw one free room night at the Bonaventure hôtel among all people registered at CC38.*  The prize consists of a regular room night at the hôtel (value of $169, plus taxes. The date of the chosen nigh must be on the 8th of March, 2020 at the soonest and cannot be later than the 20th of March, 2020 (all the dates withtin this period are valid). This prize does not include any other expenses incurred by the winner, including but not limited to: parking, room service, hotel’s restaurant, etc.

The winner will be contacted in private and will be announced on our social medias. They then will have 7 days to accept or decline the prize. The prize is not transferable. If the prize is refused, another winner will be drawn. If the winner is a minor, the presence of a responsible adult (parent of guardian) is required in the room and the reservation must be made under the name of said adult.

Room type will depend on availability or on the winner’s existing reservation (if the room is already reserved).

*Convention staff is not eligible for this contest.

FAQ:

Q: How do I enter the contest?

A: If you are an attending member of CC38, you will automatically be entered.

Q: We have a room reservation, but it is not in my name, you say the prize is not transferable. How will this work?

A: As long as you are one of the people staying in the room and the hotel has your name, the room is considered yours and the free night will be credited.

AUGUST 31, 2019

Historical Masquerade rules are out and can be found at:
http://costumecon38.org/en/programming/competitions-and-events/hm/

Science-Fiction & Fantasy Masquerade rules are out and can be found at:
http://costumecon38.org/en/programming/competitions-and-events/sffm/

AUGUST 9, 2019

New Future Fashion Folio sponsored theme theme at:
http://costumecon38.org/en/programming/competitions-and-events/fff/

AUGUST 3, 2019

The complete rules for the Single Pattern Contest are out and can be found at:
http://costumecon38.org/en/programming/competitions-and-events/sp/

JULY 8, 2019

Our reservation block is now 40% full.
Note that you can now reserve all the rooms option available by telephone.
Parking info have been updated: http://costumecon38.org/en/location/hotel/
Reserve a room online here: https://reservations.travelclick.com/97993?groupID=2495488

MAY 14, 2019

New! Two additions to the April 20th, 2019 list:

Montreal Harajuku Walk May 18th, 2019 https://www.facebook.com/events/2112469265533421/
Festival Geekulture Lanaudière
June 1st – 2nd, 2019 https://www.facebook.com/geekulturelanaudiere/

APRIL 20, 2019

Our next events tabling are:

Cosplay Crafting Day! April 28th, 2019 https://www.facebook.com/events/565055950643230/
Congrès Boréal May 3rd – 5th, 2019 congresboreal.ca
Anime North May 24th – 26th, 2019 animenorth.com
Médiévales Lanaudière July 20th and 21st, 2019 https://medievaleslanaudiere.com/
ConBravo! July 26th – 28th, 2019 https://2019.conbravo.com/

MARCH 18, 2019

Our sponsorship, advertising and dealers kit is now available here: http://costumecon38.org/en/about/apd/

MARCH 16, 2019

You can now reserve a room with our official hotel. More details here: http://costumecon38.org/en/location/hotel/

MARCH 4, 2019

Did you know that over 30% of the memberships have been sold already! Tell you friend to register before it’s to late!

Convention season has already started. As always, we like to meet our future congoers. So here are a list of the next events we will be attending:

Costume-Con 37 March 22nd – 25th, 2019 http://costumecon37.com/
Nadeshicon March 29th – 31st, 2019 nadeshicon.ca
Congrès Boréal May 3rd – 5th, 2019 congresboreal.ca
Anime North May 24th – 26th, 2019 animenorth.com

Come say hi at our table.
Don’t forget, you can buy your regular or student Costume-Con 38 membership at a special price at those events! (CASH ONLY)

At anytime, you can register at http://costumecon38.org/en/registration/
or at https://www.tickettailor.com/events/sajg/99974/#

FEBRUARY 3, 2019

DOLL COSTUME CONTEST

Details for the Doll costume contest are now online:
http://costumecon38.org/en/programming/competitions-and-events/doll/

NEXT CONVENTION PRESENCE

Costume-Con 38 will be at G-Anime with special rates:
$100 instead of $115 on regular membership
$90 instead of $100 on student membership
(cash only)
As always, a Costume-Con 38 membership will be given as masquerade prize.
WE WILL HAVE PATTERNS FOR SALE! LIMITED QUANTITIES!
https://www.facebook.com/events/235669514031637/
www.ganime.ca

SINGLE PATTERN CONTEST

NOVEMBER 5, 2018

NEW RATES EFFECTIVE ON JANUARY 1ST, 2019

Attention! Attention! You have until December 31st, 2018 to buy your membership at the current rate. If you are ever looking for an holiday gift, well, here is your chance. 😉

New prices will be the following on January 1st, 2019 :

Attending Membership $115 (Currently $85)
Supporting Membership $30 (Still the same)
Youth (14-17 at the time of the convention) $55 (Currently $50)
Child (6-13 at the convention) $10 (Will remain the same)
Upgrade from Supporting to Youth $25 (Currently $20)
Upgrade from Supporting to Attending $85 (Currently $55)

You may register at http://costumecon38.org/en/registration/

SEPTEMBER 4, 2018

Future Fashion Folio and Show information are now up
Visit http://costumecon38.org/en/programming/competitions-and-events/fff/ for all details.

You can now follow us on Instagram and on Twitter
Follow  @costumecon38 on Instagram and @38costume on Twitter

JULY 22, 2018

LAST CHANCE TO GET A REGULAR MEMBERSHIP AT $80 

We will have a table at ConBravo! and at Animara Con in order for you to get a discount on the regular membership (see dates below – CASH ONLY).

Also, here is a list of the next convention where we will give a masquerade prize:

ConBravo! July 27th – 29th, 2018 https://2018.conbravo.com/
Otakuthon August 3rd – 5th, 2018 http://www.otakuthon.com/2018
Animara Con September 8th and 9th, 2018 http://www.animaracon.com/
Québec city Comiccon October 20th and 21st, 2018 http://www.comicconquebec.com/

At anytime, you can register at http://costumecon38.org/en/registration/

FEBRUARY 25, 2018

Convention season is starting again. As always, we like to meet our future congoers. So here are a list of the next events we will be attending:

Festival Draconis March 2nd – 4th, 2018 festivaldraconis.org
Nadeshicon April 6th – 8th, 2018 nadeshicon.ca
Congrès Boréal May 4th – 6th, 2018 congresboreal.ca
Ottawa Comiccon May 11th – 13th, 2018 ottawacomiccon.com
Costume-Con 36 May 11th – 14th, 2018 cc36sandiego.org
Anime North May 25th – 27th, 2018 animenorth.com

Come say hi at our table.
Remember, you can buy your regular Costume-Con 38 membership at those events and get a $5 discount!

At anytime, you can register at http://costumecon38.org/en/registration/

NOVEMBER 27, 2017

NEW RATES EFFECTIVE ON JANUARY 1ST, 2018

There is still time to register at the lowest rate. Regarding this matter, the
following rates will be in place starting January 1st, 2018.

➢➢ Attending Membership $85 (Currently $65)
➢➢ Supporting Membership $30 (Still the same)
➢➢ Youth (14-17 at the time of the convention) $50 (Currently $40)
➢➢ Child (6-13 at the convention) $10 (Will remain the same)
➢➢ Upgrade from Supporting to Youth $20 (Currently $10)
➢➢ Upgrade from Supporting to Attending $55 (Currently $35)

You may register at http://costumecon38.org/en/registration/

november 19, 2017

REGISTRATION UPDATE

Current prices will go up on January 1st, 2018. Hurry up to get the best price possible for this Costume-Con!
Also, Make sure to read the description on the first registration page BEFORE clicking the “Next” button. Registration is here.

-We will be at G-Anime (January 19-21, 2018). Come to our table and say hi!

-We did some minor updates  on the following section:

-The site is still under construction, please bear with us. We will update it as fast as we can.

 June 26, 2017

-Welcome to the official Costume-Con 38 website!
-The site is still under construction, please bear with us. We will update it as fast as we can.
-Make sure to read the description on the first registration page BEFORE clicking  the “Next” button. Registration is here.